MINUTES OF MEETING
WYNNFIELD LAKES COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Wynnfield Lakes Community Development District was held Wednesday, November 15, 2023 at 6:00 p.m. at the University of North Florida, University Center, 12000 Alumni Drive, Room 1090, Jacksonville, Florida.

Present and constituting a quorum were:

Dr. Kristi Sweeney	Chairperson
Luis Diaz-Rodriguez	Vice Chairman
Jeff Lawton	Supervisor
Mark Oliver	Supervisor
Nate Dickinson	Supervisor Also present were:
Daniel Laughlin	District Manager
Lauren Gentry by phone	District Counsel
Kyle Sowards by phone	District Engineer
Ken Thomas	Field Operations Manager
Lina Hernandez	General Manager
Dana Harden	Vesta Property Services

The following is a summary of the discussions and actions taken at the November 15, 2023 meeting.

FIRST ORDER OF BUSINESS	Roll Call
Mr. Laughlin called the meeting to order at 6:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Minutes of the September 20,
2023 Meeting
There were no comments on the minutes.

On MOTION by Mr. Diaz-Rodriguez seconded by Mr. Oliver with all in favor the minutes of the September 20, 2023 meeting were approved as presented.

FOURTH ORDER OF BUSINESS	Consideration of Request for Use of Athletic
Field from Body Mind Performance
Emily Tillman stated that Body Mind Performance specializes in technical soccer coaching mostly for middle school and high school athletes and include mental performance lessons. The camps will focus on developing the technical soccer skills and will introduce the mental concept with strength and conditioning sometimes included. She requested a three-day camp from January 3, 2024 through January 5, 2024 and one to two or one to three-week camps in the summer from 9:00 a.m. to 3:00 p.m. Access to the bathrooms would be needed. The motion below was made for the request for the January dates; however, the summer dates will be considered at the January meeting once they’re finalized.

On MOTION by Dr. Sweeney seconded by Mr. Diaz-Rodriguez with all in favor ranking the request for a camp from January 3, 2024 to January 5, 2024 was approved subject to an agreement and a $500 payment to the District.

FIFTH ORDER OF BUSINESS	Consideration of Agreement with Matthews
DCCM for District Engineering Services
Mr. Laughlin noted that the rates for Matthews DCCM are included in the exhibit to the agreement.

On MOTION by Dr. Sweeney seconded by Mr. Oliver with all in favor, the agreement with Matthews DCCM for district engineering services was approved.

SIXTH ORDER OF BUSINESS	Discussion	of	Erosion	at	12348	Wood
Blossom Court
Mr. Laughlin informed the Board that a resident contacted staff regarding an erosion issue at their property located at 12348 Wood Blossom, which is adjacent to the drainage ditch at the south end of the District’s property. He noted the first step would be to have the District Engineer inspect the area and an update can be provided at the next meeting.
Mr. Oliver added that it is not just an issue with that property, the entire hill is eroding into the drainage ditch.
Mr. Dickinson joined the meeting by phone during this time.

SEVENTH ORDER OF BUSINESS	Discussion	of	Tennis	/	Pickleball	Court
Rental Procedures; Consideration of Resolution 2024-01, Setting a Public Hearing to Adopt Rates, Fees and Charges
Mr. Laughlin reminded the Board that at the last meeting the Board discussed potentially allowing the tennis court and pickleball court area to be rented. If the Board would like to proceed with renting the area, a public hearing will be necessary to set the rental rates.
Mr. Dickinson recommended there be a rate set for renting the courts for tournaments.
Ms. Gentry added that there would be a rental agreement providing that anyone renting the courts holds the District harmless and indemnify the District and a requirement for special even insurance or other appropriate insurance could be included.
Ms. Hernandez recommended a rental timeframe of four hours, so the resident has time to
set up.

On MOTION by Dr. Sweeney seconded by Mr. Lawton with all in favor, Resolution 2024-01, setting a public hearing for January 17, 2024 at 6:00 p.m. at the University of North Florida to consider a rental rate for the tennis and pickleball courts of $100 for four hours with a limit of 25 guests was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
District Counsel
There being nothing to report, the next item followed.

District Engineer
There being nothing to report, the next item followed.

District Manager
There being nothing to report, the next item followed.

Operation Manager
Reports
Mr. Thomas gave an overview of the operations report.

Painting Quotes

Mr. Thomas presented three proposals for painting the fitness center, office and restrooms.
Mr. Dickinson will speak to Savage Brothers about including caulking and patching as needed at no additional cost.

On MOTION by Mr. Oliver seconded by Mr. Dickinson with all in favor the proposal from Savage Brothers to paint the fitness center, office and bathroom walls was approved with Supervisor Dickinson authorized to work with staff on negotiations.

Landscaping Quotes
Mr. Thomas presented a quote from Koehn Outdoor for improving the area by the flag totaling $16,116.25
Mr. Dickinson asked that the square foot price for St. Augustine sod be requested from Koehn. He also suggested holding off on the improvements until next year.
Mr. Diaz-Rodriguez requested attempts be made to improve the condition of the current grass with methods such as aeration and watering.
Mr. Lawton stated that some parts of the playground are starting to rust and asked if they could be sanded and painted.

General Manager
Report
Ms. Hernandez gave the Board an overview of the General Manager’s report, a copy of which was included in the agenda package.
She also reported an incident in which juveniles were asked to leave when found fishing in the lakes.
Mr. Laughlin stated that if they are residents, the household’s amenity privileges can be suspended, otherwise the only solution is to call the Sheriff’s Office and have them trespassed.
An audience member offered to ask an officer if he would extend his services to the
CDD.
Mr. Diaz-Rodriguez stated that it would be very helpful.

Mr. Laughlin provided an overview of a proposal from WebWatchDogs for security cameras, noting the pricing is similar to Envera Systems, which was previously approved by the Board.

On MOTION by Mr. Diaz-Rodriguez seconded by Mr. Lawton with all in favor, the proposal from WebWatchDogs was approved.

NINTH ORDER OF BUSINESS	Audience Comments / Supervisor’s Requests
Dr. Sweeney asked when the Christmas lights are scheduled to be installed.
Ms. Hernandez responded that the vendor is supposed to call her before the end of the week to schedule the installation.

TENTH ORDER OF BUSINESS	Other Business
There being no other business, the next item followed.

ELEVENTH ORDER OF BUSINESS	Financial Reports
Financial Statements as of September 30, 2023
A copy of the balance sheet and income statement was included in the agenda package.

Special Assessment Receipt Schedule
A copy of the assessment receipts schedule showing the fiscal year 2023 assessments are 100% collected was included in the agenda package.

Approval of Check Register
A copy of the check register totaling $56,681.42 was included in the agenda package.
Mr. Lawton asked if the check to Peter and Jennifer Townsend is a reoccurring reimbursement.
Mr. Laughlin responded that the District has an agreement with the residents as their irrigation is used to water a portion of common area.
Dr. Sweeney asked if the District is still paying for Fidelity for security patrols.
Mr. Laughlin responded that the last patrol was November 4th as a 30-day termination notice had to be provided.

Mr. Diaz-Rodriguez left the meeting at this time.

On MOTION by Dr. Sweeney seconded by Mr. Oliver with all in favor the check register was approved.

Dr. Sweeney pointed out that sales tax was charged on a Best Buy purchase made with the CDD’s credit card.
Mr. Thomas stated that he would fill out the appropriate form for sales tax exemption.

TWELFTH ORDER OF BUSINESS	Next Scheduled Meeting – January 17, 2024
at 6:00 p.m. at the University of North Florida, University Center, 12000 Alumni Drive, Room 1090, Jacksonville, Florida 32224

On MOTION by Dr. Sweeney seconded by Mr. Oliver with all in favor authorizing the Chair to work with staff on the paint color selection for the gym and office was approved.

THIRTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Dr. Sweeney seconded by Mr. Oliver with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson